Purchasing

Meotec secures the success of projects and the achievement of their strategic objectives.

Purchasing issues

We put the skills of our purchasing consultancy at the service of what is really at stake in your business:

Development

Set up the Purchasing function within the company, develop it in line with professional and market standards, develop the professional and managerial skills of Buyers, publicise and promote the Purchasing function.

Operations

Ensuring day to day business throughout the entire process, managing the project or programmeme Purchasing function, carrying out calls for tenders, restructuring supplier panels, industrialising and deploying contracts, resolving disputes and supplier crises.

Performance

Reduce Purchasing costs and their management, mutualize, massify, maximize the experience of prescribers, carry out savings operations, develop tools and deploy a SIHA.

Compliance

Bring the supplier resource into compliance with standards and regulations (e.g. RGPD), deploy the CSR policy among suppliers.

Transformation

Ensuring the right balance between central and local organisations (business units, subsidiaries, countries), outsourcing all or part of the Purchasing function (BPO), driving the digital transformation of Purchasing, improving the ability of Purchasing to capture innovation, for example through relationships with start-ups and SMEs.

Our expertise on the Purchasing function

Direct & indirect operational purchases

 

Performance Improvement

 

Outsourcing of purchases

 

Cost reduction

 

BPO

 

Capex

We propose 3 modes of intervention

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In consulting for the realisation of diagnoses and the formulation of recommendations to improve the performance of our customers on our trades.

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In operational assistance to strengthen our customers’ operational system with the contribution of a competent, equipped and committed team.

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In externalisation or BPO Outsourcing or BPO to take charge of all or part of a customer’s operations, whether in a “project platform” organisation, a service centre, or even on a time-sharing basis.

Business Cases

Discover some of the services we provide to our clients to illustrate our skills, our know-how and the
solutions we provide to the business problems encountered within different organisations.

BPO PURCHASES
Transport Sector – Public Procurement

Background

Meotec holds a multi-year contract for outsourcing the purchase of works, intellectual services and supply services with SNCF RESEAU. The floor team mainly deals with markets below EUR 1 million.

Mission

Meotec is in charge of developing its activity within SNCF RESEAU on the national territory in order to meet a constantly growing demand.

Results

  • Reception of consultations and development of the entire procurement process up to contract award
  • Securing the legal aspect in order to comply with the public procurement code as much as possible
  • Carrying out consultations by creating documents directly linked to SNCF RESEAU’s Purchasing strategy and maintaining permanent contact with suppliers.

CLINICAL PURCHASES

Pharmaceuticals Sector – International Key Account

Background

The Group’s Purchasing department, created just 5 years ago, is still very young and offers many opportunities for development and innovation. The mission of Clinical Purchasing within the R&D
Purchasing department is to support and advise R&D professions on their various needs.

Mission

Meotec is in charge of managing calls for tenders for clinical studies and outsourced service centres and then developing a purchasing strategy aimed at pooling, optimising and standardising the purchase of on-site services for the Group.

Results

  • Launching calls for tenders for clinical studies
  • Realisation of Savings
  • Analysis of the needs of internal customers
  • Drafting of specifications with prescribers
  • Sourcing of suppliers
  • Launch of RFI / RFP / RFQ
  • Management of the relationship with suppliers (analysis of offers, commercial and contractual negotiations, contractualisation, monitoring of performance and deliverables and supplier & customer REX)
  • Implementation of a service purchasing strategy on the France site

IT PURCHASES

Insurance Sector – International Key Account

Background

The Group is a French company specialized in travel assistance. Our mission is to manage their IT purchasing issues.

Mission

Meotec acts as an IT purchasing expert in support of the Purchasing Manager in Italy.

Results

  • Participation in the preparation and evaluation of an IT project
  • Negotiation of prices and contractual terms with the supplier
  • Management of the purchasing plan and follow-up of ongoing projects
  • Administrative and financial management of subcontractors
  • Data management of suppliers
  • Implementation of performance indicators

AMOA E-PROCUREMENT TOOL

Pharmaceutical Sector – International Key Account

Background

The French pharmaceutical group has initiated a process to monitor its expenditure commitments for operating and investment costs. This involves the implementation of an e-procurement tool, deployed at headquarters and further at all production sites.

Mission

Meotec is in charge of the deployment of this tool on the different production sites; from the definition of the needs to the training and support of the users.

Results

  • Organization of workshops to gather needs
  • Setting up the tool & Monitoring the tests
  • Production start-up
  • User training
  • User support via a ticket management tool
  • Reporting and follow-up of anomalies
  • Process analysis and identification of critical points
  • Elaboration & implementation of the associated action plan
  • Implementation of KPI, Kanban and visual management

PURCHASING INTELLECTUAL SERVICES IT

Pharmaceutical Sector – International Key Account

Background

The leading independent French pharmaceutical group and the second largest French pharmaceutical group in the world, the Group is present in 140 countries and has more than 20,000 employees.

 

The strong growth of the scope to be covered requires a global approach to IT purchases (Intellectual Services, Software and Hardware).

Mission

Meotec is in charge of optimizing the P2I purchasing process and the supplier portfolio.

Results

P2I Purchasing Process :

  • Analysis of the existing situation
  • Sourcing and selection of suppliers
  • Optimization & Implementation of tools (tariff grid, RFI and CDC)
  • Dissemination of information to different teams

 

Supplier portfolio :

  • Analysis of the existing situation
  • Identification of new needs
  • Strategic analysis of offers (France and international)
  • Negotiation – 28% discount on average
  • Contractualization: Setting up a referencing & outsourcing contract

PURCHASES OF CAPITAL GOODS

Pharmaceutical Sector – International Key Account

Background

In the context of the construction of a production building, for the manufacture of the new flu vaccine, the pharmaceutical group needs to strengthen its teams for the purchase of manufacturing equipment.

Mission

Meotec is in charge of launching and managing the tenders for this equipment. The project portfolio amounts to 10 M€.

Results

  • Framing the need
  • Definition of the project purchasing plan for each lot
  • Participation in technical support for the alignment of supplier offers
  • Construction of comparative analysis tables of commercial offers
  • Legal and commercial negotiations: 10% savings (target 3%)
  • Contractualization
  • Ensuring compliance with purchasing and project procedures
  • Implementation of a Purchasing report

GENERAL PURCHASES

Insurance Sector – International Key Account

Background

As part of the real estate project aimed at rationalizing employee workspaces (closure of sites and opening of two sites of 2,000 and 23,000 m²), the Group’s Purchasing Department took part in the calls for tenders on the hard and soft areas.

Mission

Meotec is in charge of managing calls for tenders for works, fittings and services related to the operation of buildings, as well as optimizing the division’s purchasing.

Results

Consultancy management :

  • Needs’ analysis
  • Financial analysis of suppliers to consult
  • Launch of the consultation
  • Analysis of offers and recommendations to internal clients
  • Negotiations & Implementation of a contract in collaboration with the Legal Department – Integration of indicators and penalties

 

Optimization of the division’s purchases:

  • Study of current contracts and recommendations on areas of pooling
  • Launch of consultations
  • Inventory of work providers and their field of activity
  • Internal customer satisfaction survey
  • Elaboration of a referencing grid
  • Elaboration of a referencing framework contract

 

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